Privacy Policy

Last updated: August 21, 2025

1. Introduction

Devi AI LLC ("we", "us", or "our"), the developer of Bookeeping.ai, is committed to protecting the privacy of our users ("you" or "your"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered bookkeeping service.

Please note that this Privacy Policy applies specifically to Bookeeping.ai. Devi AI LLC may produce other products or services that are governed by separate privacy policies.

Beta Status Disclaimer

Please note that Bookeeping.ai is currently in beta. While we strive for accuracy and reliability, we are not responsible for any errors that may occur during this phase. Users should use the service with this understanding.

2. Information We Collect

Information You Provide:

Information Automatically Collected:

3. How We Use Your Information

We use your information for purposes including:

4. Data Storage and Security

4.1. Data Storage

We store user data in secure SOC2 Certified MongoDB servers, with data residency options:

User Choice: Regardless of region, users may select their preferred data residency (US, Belgium, or Canada) when they are signing up for our services. Enterprise customers may request custom storage locations subject to availability.

4.2. Data Security:

We employ robust 5 advanced security measures to protect your data. For full details of our security practices, please visit https://bookeeping.ai/en/security.

4.3. Data Breach Notification:

In the event of a data breach that affects personal data, we will notify affected users and relevant authorities within 72 hours, as required by applicable laws.

5. Data Sharing and Disclosure

We may share your information in the following situations:

We do not share user data with third-party services without explicit consent, except where necessary to provide core functionality (e.g., bank integrations via Plaid).

6. Your Data Protection Rights

Depending on your location, you may have rights regarding your personal data, including:

To exercise these rights, please contact us using the information provided at the end of this policy.

7. Data Retention and Deletion

We retain personal data as follows:

8. AI Usage and Automated Decision-Making

Our service utilizes AI for various tasks. While we continually work to improve our AI systems, we cannot guarantee 100% accuracy. Users should use AI-generated results with caution and verify important information.

If an automated decision made by our AI affects financial reporting or bookkeeping results:

9. Third-Party Services

Our service uses third-party APIs and services to offer features and functionality. We encourage you to read the privacy policies of any third-party services you use.

MongoDB

Plaid API for Bank Connections

AI-Powered Text Analysis

Google OCR for Receipt Processing

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies for authentication, personalization, and analytics.

Users can manage or disable cookies in their browser settings. Certain features may not function properly if cookies are disabled.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

By using Bookeeping.ai, you confirm that you have read and understood this Privacy Policy and agree to its terms.